This blog post is dedicated to helping teams answer the following question: how to organize digital assets in Google Drive or Dropbox and digital asset management tips. It’s difficult to devise a digital asset management framework that’s consistent and that everyone will follow if you’re only using a digital asset management folder structure to keep your files organized and accessible.įile tagging eliminates the detective work in finding files, adds specificity with meta descriptions, and establishes a taxonomy that isn’t possible with folders alone so you can take on file management.

All of those hours poking around in emails, Google Drives, and other cloud-based apps could be better spent on more productive activities. Multiply that by 100’s or even 1000’s of files that need to be tracked down over the course of a year and that adds up to a colossal amount. The average amount of time at work that someone spends looking for a digital file is 18 minutes. File management is a task that seems as impossible as organizing pebbles of sand on a beach.Īnd let’s not forget how time-consuming a process it can be in searching for files. 💡 Did you know: On average, an employee has 25,000 folders and subfolders in Google Drive or Dropbox with 50,000+ files spread across them.

Duplicate files multiply, folders and subfolders swell, and disorder takes over despite the best efforts of those in charge. Their core repository service is invaluable but neither cloud storage service was designed to help employees organize the large volumes of shared files that businesses generate for simple document management. All our clients come to us with the same starting question, how do I organize digital assets in Google and Dropbox? But despite this widespread adoption, both have their digital asset management (DAM) organizational limitations. Google Suite’s base of 6 million businesses and Dropbox’s respective 500K demonstrate their continued popularity.

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